Board Meeting Minutes March 07, 2025

Elfrida Water Improvement District
Board Meeting Minutes
March 10, 2025

Meeting Details

  • Date of Notice: March 7, 2025
  • Time of Notice: 5:33 pm
  • Date of Meeting: March 10, 2025
  • Time of Meeting: 04:30 PM
  • Meeting Type: Regular

Elfrida Water Improvement District Office
10357 N Hwy 191 Elfrida AZ 85610
520-642-1290

Pursuant to A.R. S. 38-431.02, Notice is hereby given to the members of the Elfrida Water Improvement Board of Directors and to the public that they will hold a meeting open to the public. Pursuant to A.R.S. 38-431-03 (A) (1) personnel matters, The Elfrida Water Improvement District Board may vote to go into executive session, which will not be open to the public.

Attendees:

Andrew Warn via Zoom (President), Reyna de la Cruz (Vice-President), Annette Nulliner (Treasurer), Trent Noble (Council Member) 

Absentees:

James Fletcher (Council Member)

  1. Call to order Reyna call to order 4:44 PM 
  2. Role Call Trent, Annette, Reyna, Andy (Zoom) 
  3. Pledge of Allegiance Reyna 
  4. Adoption of agenda motion by Trent, Annette 2nd 
  5. Approval of Minutes February 10, 2025 motion by Reyna, Annette 2nd 
  6. Call to the Public Andy 

*All Board Meetings are being recorded

The Chairperson may allow individuals from the public to address the Board.  Comments shall be limited to Water District related items that do not appear on the agenda or for which no public hearing has been held.  The board shall not and cannot discuss or take legal action on matters raised during an open Call to the Public unless the matters are properly noticed for discussion and legal action but may instruct the Secretary to schedule discussion later.  At the conclusion of the open Call to the Public, individual members of the Governing Board may respond to criticism made by those who have addressed a specific Board member and may ask staff to review a matter or may ask that matter be put on a future agenda.

  1. Discussion/Possible Action: General Manager reports overview of EWID The budget and expense report included costs for repairing a main break, travel expenses for attending a grant meeting, the purchase of a new printer to replace a non-functional unit, cement for reinstalling the fence at Gleeson Well, and new shut-off valves for system maintenance. Additionally, a payment of $375 was made to Luther for financial services. On the financial front, an IRS advocate will assist in resolving outstanding filing issues, aiming to reduce the situation to a penalty only. The grant application was approved and is expected to be released within approximately 30 days. Operations continue to run smoothly, with positive feedback from customers who were notified in advance of water shut offs for leak repairs.
  2. Discussion/Possible Action: 15 Minute Zoom Meeting with Tyler Woodard from Primary Water Technologies LLC Tyler provided an overview of his work at Primary Water Technologies LLC. His role involves locating underground water sources and determining the optimal placement for wells. Using advanced techniques, he analyzes how water interacts with light, mapping its movement through latitude and longitude data. By listening to Earth’s vibrations and imaging subsurface fractures, he identifies weak spots where water flows through cracks. This methodology enables precise water source detection. Additionally, he submitted a sample report for review for the council board members to view.
  3. Discussion/Possible Action: Field Operators Report Brian reported that four meters were installed that did not provide accurate readings, leading to their replacement. Meter covers were also replaced after being damaged. The fence at Gleeson was reinstalled, and one hydrant remains to be installed.
  4. Discussion/Possible Action: Discuss the creation and implementation of policies for business It was discussed that creating a customer policy book would be beneficial to ensure transparency and consistency in enforcing policies. The plan is to review existing policy books from other organizations, develop a version tailored to the company, and integrate it into the existing employee policy book to maintain a single, comprehensive document.
  5. Topics for Next Meeting – determine the type of bulk station to be acquired
  6. Adjournment– Reyna motion to adjourn 5:17 PM Annette 2nd 

The order of the items on this agenda is subject to change at the meeting.  Pursuant to the American with Disabilities Act (ADA).  The Elfrida Water Improvement District does not exclude reasons for disability exclude from participation in or denies benefits of services, programs or activities or discriminate against any qualified person with a disability.  Inquiries regarding compliance with ADA provision, accessibility or accommodations can be directed to PO Box 293/10357 Highway 191, Elfrida, Arizona, or telephone 520-642-1290.

Posted on the 7th day of March 2025